Item Description

Completion Date

Comments

Conduct Execution and Control Kick-off

Ensure team members have whatever is required to perform their tasks

Meet with each team member to convey roles and responsibilities

Distribute copies of all project materials and deliverables to all team members                             

Mentor or assign Team Leader to mentor new team members

Hold orientation sessions for new members

Review previous deliverables and components of Project Plan

Schedule time and location of kick-off meeting

Prepare materials for distribution at meeting

Invite appropriate attendees

Prepare meeting presentation and agenda                                               

Designate meeting scribe

Conduct kick-off meeting

Distribute meeting notes to all attendees

Update the project repository                    

Manage Triple Constraints
(Scope, Schedule, Budget)

Update and analyze the Project Schedule as needed

Conduct peer review of deliverables, if appropriate

Monitor and Control Risks

Review identified risks with Project Team and Project Sponsor and/or Project Director

Re-evaluate each risk

Update Risk Management Worksheet regularly

Execute contingency plans or modify them if necessary  

Create new contingency plans to accommodate new risks

Manage Project Execution

Ensure status meetings are being held with the Project Team regularly

Acquire necessary physical space and equipment to support the product

Conduct training for support personnel

Conduct training for Consumers

Communicate rollout information

Conduct training for Project Team members and update Training Plan 

Allocate and assign work to Project Team members

Conduct team building activities 

Reward team members

Manage Project Team member changes                         

Manage changes to Customer’s organization

Transition product into Performing Organization

Update the project repository   

Gain Project Acceptance

Prepare final Status Report 

Prepare formal Project Approval Form

Conduct final Status Meeting with Project Sponsor and/or Project Director and present