Set Up Eudora

For Multiple Users

These instructions explain how to configure Eudora for use by more than one person on the same computer, with each person's mail and settings stored in a separate location on the hard disk. These instructions will only let one person check their mail at a time. If you need to be able to check more than one account simultaneously, please see the instructions for configuring special mailboxes.

If Eudora is being used by only one person, see Set Up Eudora for Your Own Computer. If Eudora is being used to check a special mailbox, see Configuring Your Special Mailbox.

• Multiple Users on Windows
• Multiple Users on Macintosh
• New June 2003: Simultaneous Multiple Users (Macintosh or Windows)

Tips for Using Eudora on a Shared Computer

• Open Eudora using the shortcut or alias for your e-mail to avoid viewing messages that belong to others.
• Cancel your Kerberos ticket when you finish using Eudora. Choose the yellow key and select Logout, or close the floating NetID window. Or restart or shut down your computer.

Multiple Users on Windows

This example sets up a Eudora folder (on a computer that already has Eudora installed) for a person named Pat. Change the folder and file names in this example to suit your needs.

1. Make sure Eudora is installed by starting Bear Access and clicking the Eudora Mail button. Let the update service deliver any files it thinks you need. After Eudora starts, exit it.
2. Open the Eudora folder. If you installed Eudora through Bear Access and did not change any settngs, it will be in the C:\Program Files\Bear Access\winba\ folder. Hint: If you have difficulty finding the Eudora folder, use the Find command on the Start menu.
3. Go to the File menu, choose New, then choose Folder. Rename the folder Pat's Mail. It should be inside the Eudora folder.
4. Go back to the Eudora folder. Choose the Detail view. Select the Eudora configuration settings (ini) file. Hold down the Ctrl key, and drag the file to the Pat's Mail folder. (Holding the Ctrl key creates a copy of the file instead of moving it.)
5. Go back to the Eudora folder. Select the Eudora application (exe) file and right-click. From the drop-down menu, choose Create Shortcut.
6. Select the shortcut and drag it to the desktop.
7. Right-click on the shortcut icon and choose Rename. Type a meaningful name (for example, Pat's Eudora).
8. (Note: This step is particularly complex; please read it carefully to avoid mistakes.)
   A. Right-click on the shortcut icon and choose Properties.
   B. Select the Shortcut tab.
   C. In Target, add the complete path to the Pat's Mail folder after the entry that already appears. If you have followed the example here, the full Target listing will be (including two sets of quotation marks but all on one line):
   
   "C:\Program Files\Bear Access\winba\eudora\eudora.exe" "C:\Program Files\Bear Access\winba\eudora\Pat's Mail"
   
   D. Then add the folder name to the end of the entry that appears in the Start In listing. If you followed the example here, the full Start In listing will be (including the set of quotation marks):
   
   "C:\Program Files\Bear Access\winba\eudora\Pat's Mail"
   
   E. Click OK.
   
   NOTE: If your Eudora folder was NOT in the path named in step 2 above, you will have to change the two entries you type on the Shortcut tab.
   
   
9. Follow the instructions to set up this user using IMAP or POP. (See the Choosing IMAP or POP page for more information.)

To avoid viewing messages that belong to others, always open Eudora using the shortcut for your e-mail.

 

Multiple Users on Macintosh

This example sets up a Eudora folder (on a computer that already has Eudora installed) for a person named Pat. Change the folder and file names in this example to suit your needs.

1. Make sure Eudora is installed by starting Bear Access and clicking the Eudora Mail button. Let the update service deliver any files it thinks you need. After Eudora starts, quit it.
2. Create a new folder and label it Pat's Mail.
3. Go to the System Folder and open the Eudora Folder. Select the Eudora Settings file, then go to the File menu and choose Duplicate. Put the copy in the Pat's Mail folder. (Depending on how Eudora was installed on your computer, you may find the Eudora folder in the Documents folder.)
4. Open the Pat's Mail folder, and rename the Eudora Settings file with a meaningful name (for example, Pat's Eudora).
5. Make an alias of Pat's Eudora and put it in the Apple Menu Items folder or another convenient location, such as the Desktop. Or, open the Launcher control panel, and drag the Pat's Eudora alias onto it.
6. Double-click on the Pat's Eudora alias (if it's in the Launcher, single-click; if in the Apple Menu, select it). If you get an error message ("Are you sure that's an Eudora Folder?"), click Convert.
7. Follow the instructions to set up this user using IMAP or POP. (See the Choosing IMAP or POP page for more information.)

To avoid viewing messages that belong to others, always open Eudora using the shortcut for your e-mail.

Simultaneous Multiple Users (Macintosh or Windows)

It is possible to have more than one session of Eudora running at the same time. This allows you to keep an eye on more than one account without exiting one session and starting another every time you want to check for new messages. Be aware that if you leave multiple sessions running, anyone using the computer has full access to ALL the messages on ALL the accounts; everyone also has the ability to send messages - intentionally or unintentionally - from any account.

First, follow the instructions above for setting up separate Eudora folders for each user. Then, all the users except one will need to change their settings to use TLS, an alternative security method; you can only have one Kerberos ticket at a time. (TLS is also called "SSL v3.1" by some software developers.)

Using TLS on Macintosh

1. Under Eudora's Special menu choose Settings.
2. In the scroll area at the left, select SSL.
   
   
3. On the right, use the drop-down list to select Required (Alternate Port) for both SSL for POP and SSL for IMAP
4. In the scroll are at the left, select Kerberos.
5. On the right, clear the checkmark next to Use Kerberos.
6. Click OK.
7. Quit Eudora, then start Eudora again.

In order for TLS to work on a Macintosh, you must have an active Keychain. See our TLS & Keychains page for complete information.

Now when you check for mail, instead of seeing the Kerberos security window, you will see a much simpler window created by Eudora. Your password is still secure using this method.

If you use Personalities in Eudora, you can use TLS for whichever Personalities you choose. In the Using TLS on Macintosh steps listed above, there is a Personality drop-down list on both the SSL and Kerberos Settings sections.

Using TLS with Windows

1. Under Eudora's Tools menu choose Options.
2. In the scroll area at the left, select Checking Mail.
   
   
3. On the right, use the drop-down list for Secure Sockets when Receiving to select Required, Alternate Port
4. In the scroll are at the left, select Incoming Mail.
   
   
5. On the right, for Authentication Style, select Passwords.
6. Click OK.
7. Quit Eudora, then start Eudora again.

   Now when you check for mail, instead of seeing the Kerberos security window, you will see a much simpler window created by Eudora. Your password is still secure using this method.
   
   

   If you use Personalities in Eudora, you can use TLS for whichever Personalities you choose. To switch to TLS for a Personality other than your main (Dominant) one:

   1. Under Eudora's Tools menu choose Personalities. A Personality window will open at the left.
   2. Click on the name of the Personality you wish to set, then right-click it. From the drop-down menu that appears, select Properties.
   3. In the Account Settings window that appears, click the Incoming Mail tab.
      
      
   4. Click the Authentication Style radio button for Passwords.
   5. Use the drop-down list for Secure Sockets when Receiving to select Required, Alternate Port
   6. Click OK.

Eudora home page | Receiving | Writing | Deleting | Organizing your e-mail
Working with attachments | Working with filters | Using Kerberos with Eudora
Obtaining Eudora Manuals | Help with Windows Eudora | Help with Macintosh Eudora
Setting up Eudora ... on your own computer ... for multiple users ... for a special mailbox