First, you must be set up as a designate

• If you have been asked to modify someone else's calendar (send out meeting proposals in his or her name and accept or decline invitations on his or her behalf), that person must give you designate rights in Oracle Calendar.
• If you manage a resource, such as a conference room or overhead projector, you will need designate rights so you can accept, decline or modify invitations for that resource.
• Designate rights are most often granted by a senior manager to the administrative aide who handles his or her calendar.

Making Changes to Someone Else's Calendar

1. Sign in to Oracle Calendar as yourself, that is, using your own account. You do not need to sign in to the other person's account or know his or her password.

2. When you want to work on someone else's agenda:
   • Click File, and from the menu, select Agenda, then Open As Designate....

     

   • If you are a designate for more than one person, all the people whose agendas you have access to will be listed. Select the agenda you would like to work on and click OK.
   • If you are a designate for only one person, that person's agenda will open as soon as you select Open as Designate....

3. To work on another person's tasks
   • Click File, and from the menu, select Tasks, then Open As Designate....

     

   • If you are a designate for more than one person, all the people whose tasks you have access to will be listed. Select the agenda you would like to work on and click OK.
   • If you are a designate for only one person, that person's tasks will open as soon as you select Open as Designate....

4. You can now begin making changes. In the In-Tray, you will see your own entries followed by the other person's entries.

To get the most out of Oracle Calendar find out how to:

• Use groups
• Keep track of your to-do list
• Display the academic calendar in your Oracle Calendar
• Use Oracle Calendar away from your desk (PocketPC, Palm, cellphones and SmartPhones)
• Control Who Sees Your Calendar
• Allow Someone Else to Make Changes to Your Calendar
• Make Changes to Someone Else's Calendar
• Manage a Resource (conference rooms, projectors, etc.) Calendar
• Customize your Oracle Calendar display